Tips for shooting banquet?

[shanni]

I've been asked to be the photographer for a big work banquet tomorrow (over 100 guests plus performers and the board members of the organization). I'm not used to shooting this kind of thing. I'm not a professional, I take lots of pics of my kid and babies for friends (and mostly in natural light) but this group had a small budget and they love my photos and asked me.

I have shoot RAW with a Canon 40D, 430EX flash with Sto-fen diffuser and the following lenses:

Canon EF 24-70mm f/2.8 L USM
Canon EF 28-135mm f/3.5-5.6 IS
Tamron 17-50mm f/2.8
Canon 50mm f/1.8 II

I was planning on using my L lens unless I need to zoom more if I can't get close enough. Any advice on the best settings to use? I'm not sure the size of the room or the lighting or how high the ceiling is (to bounce the flash). They want photos of the performances, the people receiving awards and the board then candid shots. I know not to shoot people when they are busy eating lunch but what kind of candid shots without being boring? Any advice for me would be much appreciated. I'm nervous. :confused:

Thanks!

[Peacefield]

Don't be nervous. First of all, I'm sure they expect less than professional results. If they don't, you should guide their expectations a little. I assume you're doing this for free so they're certain to at least get their money's worth. Put the stress and pressure up on a shelf; you'll enjoy yourself more and this will help you do better work.

I think your equipment is fine. I'd be surprised if you don't have enough access to always be close enough for the 24-70 to work for you on a 40D. And there will be many times when you need and want to go that wide at an event like this. Ultimately, if you can't get that close, you may be too far for the 430 might not be able to throw enough light to matter. Also, keep the 17-50 handy for large group shots.

It's hard to offer much help on lighting without knowing the venue. I'm not familiar with the 40D but have the 50D and it takes acceptable pictures up to ISO 1600, even 3200 if necessary. Ideally, work with natural light. Or even artificial light if it's a stage sort of setting with spots and floods. If it is a large space, you'll probably be stuck using direct flash as you work the crowd.

As far as subjects, move around the room and try to find small groups of people who are engaged. Maybe an animated discussion, someone holding an award, a handshake as people are introduced. Keep the camera at the ready and always be looking around the room. You may be surprised at how many photo ops you'll see just by looking for them in simple interactions.