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FORUMS Post Processing, Marketing & Presenting Photos The Business of Photography 
Thread started 28 Jan 2014 (Tuesday) 08:52
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Letter for non payment.

 
East ­ Ridge
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Jan 28, 2014 08:52 |  #1

Hello everyone, I'm pretty sure that all if not most photographers receive payment before the session is performed. Since I've started charging I've let that go and hasn't been a problem until now. I have a brief letter written to be sent to the client. I was wondering if you guys would give it a quick read before I send it out and let me know what you think? Thank you.

I’m sending you this letter because I’ve reached out to you on two separate occasions. Dec. 09, 2013 letting you know your photos were ready and Dec. 30, 2013 wondering why I had not received a response from you. At this point I assume you have no plans in contacting me. You still owe me $$$$$ for the session fee. Because that work was performed that is what is owed. If there was anything wrong with the session or photos I wish you would have spoke up so I could have worked with you to make you happy with my services.


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JacobPhoto
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Jan 28, 2014 09:19 |  #2

Sounds desperate, and not formal enough. Never assume anything, especially when it comes to matters of money.

Do you have a contract in place? What were the terms of the contract? Who currently holds the assets?


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nathancarter
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Jan 28, 2014 09:19 |  #3

I would put together a more formal invoice, with a (past) due date, and send it certified mail.

If you've already given them the photos, you'll likely never see that money.


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gonzogolf
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Jan 28, 2014 09:20 |  #4

Just google demand letter samples. You should find one that sounds a bit more businesslike.




  
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FarmerTed1971
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Jan 28, 2014 09:22 |  #5

JacobPhoto wrote in post #16643913 (external link)
Sounds desperate, and not formal enough.

This!


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madhatter04
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Jan 28, 2014 09:23 |  #6

I think you need to work on softening that up a bit! It sounds a bit accusing and crass. I'd go as far as sending the invoice again and attaching a brief letter saying something like, "Hello! I have not received your payment of $200.14 for your photo session, dated xx/xx/xxxx. Per the contract that was signed by both parties, payment is due at the time the finished products are received. If there are any questions or issues, please contact me at (xxx) xxx-xxxx by this date. Thanks so much!"

…then I'd change your methods to get 100% of the payment before the session is performed. ;)


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xchangx
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Jan 28, 2014 09:47 |  #7

Do they have any of the prints? Downloads? If not, then just hold on to it until they do pay.


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mikeinctown
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Jan 28, 2014 10:09 |  #8

I echo the words of the other replies in here. The letter doesn't need to state how many times they have been contacted or when. If you need to take them to small claims, then you can tell the judge when you attemted contact. For this letter, just keep it to the facts of how much is owed and when you expect payment.

Also, was this for a business or person? It does manke a difference many times. (plus a lot of businesses won't pay in advance and require you to invoice them first)




  
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Numenorean
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Jan 28, 2014 10:20 |  #9

No pay, no shoot.


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bps
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Jan 28, 2014 10:45 |  #10

As others have already said, I would take a different approach with your writing style. It needs to be more professional.

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East ­ Ridge
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Jan 28, 2014 11:26 |  #11

JacobPhoto wrote in post #16643913 (external link)
Sounds desperate, and not formal enough. Never assume anything, especially when it comes to matters of money.

Do you have a contract in place? What were the terms of the contract? Who currently holds the assets?

Jacobphoto thank you for you response. Yes there is a contract in place. The terms were a basic layout of what the session fee would cost and what the photos would cost. I still have the photos.


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East ­ Ridge
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Jan 28, 2014 11:28 |  #12

nathancarter wrote in post #16643914 (external link)
I would put together a more formal invoice, with a (past) due date, and send it certified mail.

If you've already given them the photos, you'll likely never see that money.

nathancarter Thank you for your response. Thankfully I still retain all the photos from the session.


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East ­ Ridge
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Jan 28, 2014 11:31 |  #13

gonzogolf wrote in post #16643919 (external link)
Just google demand letter samples. You should find one that sounds a bit more businesslike.

gonzogolf Thank you for your response. First time I've had to do this and wasn't sure what this type of letter was called.


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East ­ Ridge
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Jan 28, 2014 11:34 |  #14

madhatter04 wrote in post #16643931 (external link)
I think you need to work on softening that up a bit! It sounds a bit accusing and crass. I'd go as far as sending the invoice again and attaching a brief letter saying something like, "Hello! I have not received your payment of $200.14 for your photo session, dated xx/xx/xxxx. Per the contract that was signed by both parties, payment is due at the time the finished products are received. If there are any questions or issues, please contact me at (xxx) xxx-xxxx by this date. Thanks so much!"

…then I'd change your methods to get 100% of the payment before the session is performed. ;)

madhatter Thank you for you response. I like this Ideal a lot. Yes sadly this session has made me change my ways of when payment is due.


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East ­ Ridge
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Jan 28, 2014 11:37 |  #15

xchangx wrote in post #16644007 (external link)
Do they have any of the prints? Downloads? If not, then just hold on to it until they do pay.

xchange Thank you for your response. No I still have all the photos. That's were I draw the line if I haven't received any money yet. I do require full payment before I release any photos.


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Letter for non payment.
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