I'm in a similar situation, though it's not for a non-profit. I work for a retailer, in a regional office with a half-billion sales budget per year. My official duties are financial analysis - crunching numbers and staring at spreadsheets. But they know I do a lot of paid photography on my own time.
I work for free some, and I work for a cut rate sometimes, and I work for my full rate sometimes. Some examples:
- If it's photographing a company event, I'll likely do it for free. It's fun, and there's no pressure, and honestly it helps me socialize at those sorts of social events.
- I've done headshots for free during company hours - bringing my own gear and setting up, and shooting 70+ employees in a day. They let me have a day "off" to process and edit. It probably would have cost the company a grand or two to hire an outside professional - but they wouldn't have done it; they would have just had an admin use a point-n-shoot with people standing against a tan wall, and that would have been "good enough."
- I've done store photos on my own time (golden hour is not during the work day) at newly built stores, interior and exterior and 360-degree panos. I charge my normal hourly rate ($100-150/hr plus travel), but I don't charge them additional licensing fees, which in this context is a really good deal for their (practically unlimited) use.
- Based on this relationship, they've hired my wife's videography company at full rates for several projects in the past, including one $5000+ project that's currently ongoing.
- And, I've been hired by other employees (including the big-spender execs) for personal photo work - family and senior photos in the past, and a wedding that's coming up.
So, in short: Don't let them abuse you and do everything for free. If you're doing work on your own time, work that materially benefits the company, things that they would otherwise have to hire an outside photographer to do, then you should definitely charge accordingly. But there are also instances where you can do photo work for free just as a value-added benefit, and to develop the relationship that leads to the paid work.
You're going to have to ask for it, though.
Hogloff wrote in post #16792439
Really, taking photos rather than sitting in your cube pouring over numbers is being abused.
You're not quite accurate in your description here: he's taking photos on company time and editing them on what SHOULD be personal time, IN ADDITION TO sitting in the cube poring over numbers. And, all those spreadsheets and TPS reports still have to be out by their deadline, whether he's additionally taking photos or not. So maybe he'll have to stay an extra hour here and there to get the "real" work done, since he spent some of the work day taking photos.
P.S. I have also washed the company truck for free on my own time - in exchange for letting me drive it around on their gas card for a couple weekends. And, I have taken out the trash on a number of occasions on company time.