I've been searching all over this site looking for a way to answer my question. I've been photographing a dance studio for the past few years, but I'm trying to find a better way to manage photo day.
The way I run photo time is that I have about 4 basic packages, some a la cart options and digital options. The parents pay before I take the photos. I take 3 individual photos per dance and also take the group photo. After I take the photos, I let the parent choose what photo they want for whatever size photo that's in the package or order. Then the parents let me know what photos they want and then I order and deliver.
On picture day, my wife is usually my helper. She takes the order forms and payment, while I take the photos. I've tried doing the yelling across the room with photo numbers, writing photo numbers down on a sheet and having the kid take a photo with a card with their name on it. For choosing photos, I've printed a preview contact sheet right there, done online proofing on zenfolio and e-mailed contact sheets. While all options have worked, I'm trying to find an easier and faster way to make all of this possible. I only have an hour to get through about 20 kids.
How do you guys manage doing photo sessions for 75+ people, getting the photos organized, making it easy for your clients to choose their photos and do it quickly.
Thank you for any tips you guys may have.