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Thread started 17 Sep 2009 (Thursday) 23:11
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License question for a non-profit conference...

 
mightyslam
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Location: Rochester, NY
     
Sep 17, 2009 23:11 |  #1

A group here in Rochester is organizing a "TEDx" conference. If you don't know, TED (external link) is an annual conference dealing with cutting-edge thinkers in Technology, Entertainment, and Design. "TEDx" are local conferences independent of the actual TED organization, but held for the same purpose.

Anyway, a person from the group saw an image of mine on my Flickr page and contacted me about using it for the conference on the program and invites, as well as a running slideshow of my images between presenters. He estimates about 560 people will attend.

The "TEDx" conferences are nonprofit affairs, in fact a rule for hosting one of these is that they can't make money. Everything must be donated or provided by a sponsor. Because of this, they have no funds to pay for the images.

I have no issue about letting them use my images in exchange for a special thanks in the program, my question is how do I write up a license agreement for this? How do I reference the images specifically and what they can be used for?

Long post, I know. Any help would be greatly appreciated.


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chakalakasp
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Sep 18, 2009 10:13 |  #2

Some people would say that an attorney should be crafting things like this, but when I let people use an image for free I generally just draw up some plain language licensing agreements, explaining in common English exactly what they can do with the image, that the license is revocable at any time, that the copyright remains with me, and explaining at the end that all other rights are reserved to me.


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RDKirk
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Sep 18, 2009 11:48 |  #3

chakalakasp wrote in post #8665749 (external link)
Some people would say that an attorney should be crafting things like this, but when I let people use an image for free I generally just draw up some plain language licensing agreements, explaining in common English exactly what they can do with the image, that the license is revocable at any time, that the copyright remains with me, and explaining at the end that all other rights are reserved to me.

I would agree with this.

However, for the record, just because an organization is non-profit, it doesn't mean they can't have a budget for photography. If they can pay for a meeting venue or for a receptions or buy stationery, they can pay for photography.


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mightyslam
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Sep 18, 2009 14:19 |  #4

RDKirk wrote in post #8666275 (external link)
I would agree with this.

However, for the record, just because an organization is non-profit, it doesn't mean they can't have a budget for photography. If they can pay for a meeting venue or for a receptions or buy stationery, they can pay for photography.

I also totally agree... but they aren't paying for anything. Even the venue, a 600-sest theatre, is being donated to them for the conference.


flickr (external link) | Canon 7D MkII | Sigma 10-20mm f/4-5.6 EX DC HSM | Canon 17-55mm f/2.8 IS USM | Sigma 70-200mm f/2.8 EX DG OS HSM | Sigma 30mm f/1.4 EX DC HSM | Canon 50mm f/1.4 USM | Canon 85mm f/1.8 USM | Canon 430EX II

  
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License question for a non-profit conference...
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