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Thread started 04 Dec 2013 (Wednesday) 15:40
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Off Site Archive File Storage

 
neacail
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Dec 04, 2013 15:40 |  #1

On June 20th of this year, the city I live in was seriously flooded. I was storing all of my old digital photos on harddrives in the legal file archive room of the company I work for. I also had all of my negatives from years of 35mm work in there. It seemed like a great idea at the time. There was plenty of room and the climate/humidity control ensured perfect conditions.

When the rivers overflowed their banks, the storage room (which was located in the basement of the building's below ground parkade) was flooded. It was eight days before all the water was pumped out and we were granted access to remove the contents of the room. I lost everything: my harddrives, my negatives, virtually all of my work from 1988 to 2012. All I was left with were some personal snapshots in albums and computers at home.

Clearly, my "brilliant" storage plan proved to be foolish: one shouldn't store photos below ground on a floodplain, or put all of her eggs in one basket.

For those of you who utilize off site storage . . . how do you do it, and what do you look for? I'm looking to move photos off site again pretty quickly: probably by the end of December. I could really use some tips and advice.


Shelley
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VCY
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Dec 04, 2013 16:01 |  #2

I have considered renting out a safety deposit box at my local bank to store backup hard drives of archives of my raws and processed images; my bank claims that the box is fire-proof. I've yet to ask them but I am wondering about the water-proofness and earthquake-proofness of their box.

If anyone has a tried and true solution, I'd love to know too.


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monty87
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Dec 04, 2013 16:09 |  #3

I use crashplan. They also offer a service to transfer large amounts of data by sending you a hard drive that you can upload to and send it back to attach to your cloud storage account.


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hollis_f
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Dec 05, 2013 03:48 |  #4

Firesafe in a friend's office about 10 miles away. But that's a copy of other backups. Anything that's stored in just one place isn't a backup. Not much you could have done about the negatives, but there's no real excuse for having only one copy of digital images.


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John ­ from ­ PA
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Dec 05, 2013 05:37 |  #5

All my digital images are stored on DVD, and there are two copies made. DVD's and CD's will survive flooding, especially if they are properly stored in cases.




  
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hollis_f
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Dec 05, 2013 06:42 |  #6

John from PA wrote in post #16503111 (external link)
All my digital images are stored on DVD, and there are two copies made. DVD's and CD's will survive flooding, especially if they are properly stored in cases.

Wow! 60 to 100 DVDs in cases must take up a lot of space.


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neacail
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Dec 05, 2013 09:07 as a reply to  @ hollis_f's post |  #7

VCY wrote in post #16501747 (external link)
I have considered renting out a safety deposit box at my local bank to store backup hard drives of archives of my raws and processed images; my bank claims that the box is fire-proof. I've yet to ask them but I am wondering about the water-proofness and earthquake-proofness of their box.

I'll be speaking to my bank about a safety deposit box today. My bank sits 30 metres above the rivers on a hill, and the deposit box room isn't in the basement. Earthquakes aren't an issue here, but I'll see if I can get a box big enough to hold a small pelican case just in case of water. They didn't even lose power during the floods.

Great idea. :)

monty87 wrote in post #16501762 (external link)
I use crashplan. They also offer a service to transfer large amounts of data by sending you a hard drive that you can upload to and send it back to attach to your cloud storage account.

I installed this last night and checked it out. It might be a handy solution for some of my personal stuff, but the online storage options are way too costly for me for the volume of stuff I personally have.

It looks like they have some great features for U.S. costumers, so it might be a good solution for some of you.

hollis_f wrote in post #16503042 (external link)
Firesafe in a friend's office about 10 miles away. But that's a copy of other backups. Anything that's stored in just one place isn't a backup. Not much you could have done about the negatives, but there's no real excuse for having only one copy of digital images.

Oh, I had duplicate copies. I don't completely trust SATA drives as sometimes the plates will seize. They're cheap, so I had two or three of each. They were just all in the same place. :oops: And, they weren't in a Pelican Case (which probably would have saved them).

I'm a cartographer in a legal land survey firm. We're required, by the government, to store all of our documents, field books, notes, and files relating to jobs for a minimum of ten years. To put my photos in the same storage room seemed like a solid idea at the time. Hindsight being 20/20 . . . dumb, dumb, dumb.

Yes, the company lost all of our documents, field books, notes, and files.

A fire fighter friend of mine (when we were discussing ammo storage) advised me that fire proof safes can still get very, very, hot inside. While things may not burn, they can (and do) melt. Things (like ammo and even cans of soup) can also get so hot they'll explode inside them.

Have you looked at the temperature ratings of the safe in your friend's office: how hot it gets how quickly?

John from PA wrote in post #16503111 (external link)
All my digital images are stored on DVD, and there are two copies made. DVD's and CD's will survive flooding, especially if they are properly stored in cases.

As far a digital goes I lost around 2tb of work: RAW, jpeg, high res scans of my 35mm work, and products. It would have taken a minimum of 2996 CDs for archive copies, and another 2996 CDs for a backup copy of each. That's a minimum of 5992 CDs: providing all of the CDs were perfectly full. For DVDs, it would still take a huge number.

I had ten SATA drives. Everything (negatives included) fit into two standard file archive boxes. Had we had any idea how bad things were going to get, I easily could have tossed them into my truck when I left work. The basement didn't start to take on water until late that night.

I've got ~500GB just of RAW images since September. My volume since September has been freakishly high. I took on a volunteer position as a minor hockey photographer in September, and I don't delete anything. Ever.

I do think archival quality DVDs and CDs are probably the best idea, but they're not always a practical, or even workable, solution.

I'm thinking the safety deposit box (something I never considered before), could be part of a great solution for me.


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hollis_f
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Dec 05, 2013 09:57 |  #8

neacail wrote in post #16503440 (external link)
Have you looked at the temperature ratings of the safe in your friend's office: how hot it gets how quickly?

I've not, for two reasons. First, she would already have ensured it was the best available. She part-owns an IT security company and has already had two fires. Her disaster contingency plans impressed the guy from the insurance company when the company was up and running two days after a fire gutted their office.

The second reason is that this is my last-resort backup. It would only be used if the three backups at home (in two separate buildings) were lost. That would require a tsunami, plane crash or asteroid impact.


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ten31
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Dec 05, 2013 11:55 |  #9

Mozy + google drive + local backup


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phantelope
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Dec 05, 2013 13:04 |  #10

Two external drives always connected (copy archived during LR import) one external drive at my wife's work updated once a month or as required depending on shoot amounts etc, full copy online with crashplan (almost 1TB by now). One extra external drive not connected to anything here at my desk, just in case. crashplan is relatively cheap and works great.


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JBillings
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Dec 05, 2013 20:39 |  #11

Okay, time to chime in. My company was totally obliterated by an EF-4 tornado in 2003. I had a backup plan in place. 2 copies in offsite storage, at two different locations. Copies were on external hard drives. One location was in a bank a few miles away, also hit by the same storm. The other in a fire safe even more miles away in a concrete storm shelter (home). Both offsite copies survived, office not so much. Bought a new computer and I was up and running again in a couple of days. One thing to remember, backup you're software and not just your data.

I'm much more anal about it now.


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mike_d
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Dec 05, 2013 21:25 |  #12

neacail wrote in post #16503440 (external link)
I installed this last night and checked it out. It might be a handy solution for some of my personal stuff, but the online storage options are way too costly for me for the volume of stuff I personally have.

It looks like they have some great features for U.S. costumers, so it might be a good solution for some of you.

Is Crashplan's unlimited backup not available in Canada? Even if its not, anyone can use their software and back up to another installation of Crashplan for free. Maybe you can become "backup buddies" with a friend in another city.




  
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neacail
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Dec 06, 2013 08:28 |  #13

mike_d wrote in post #16505130 (external link)
Is Crashplan's unlimited backup not available in Canada? Even if its not, anyone can use their software and back up to another installation of Crashplan for free. Maybe you can become "backup buddies" with a friend in another city.

I just checked again . . . and I think I was looking at the wrong thing originally. I think I was looking at online storage packages that could be added to the free plan, where storage could be purchased in blocks. In looking at the website this morning, I think I can get unlimited online storage. I'll pay for a month, and see if it works out for me.

Lots of other great advice . . . folks. I'll have a look at Mozy. I'll also backup my software. I have moved to Adobe CC almost exclusively, but I still have a bunch of software packages that I utilize every now and then. And, I'll look at spreading more backups around, with my "official" archive being in my bank's safety deposit box.


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Dec 06, 2013 11:16 |  #14

this might have changed, but I used Mozy two or so years ago, they had their server set to delete all files no longer on the computer within 30 days. I have all my photos on external drives, went on a trip to Europe with just my laptop, not the drives. Luckily I wasn't gone for 30 days, but it took several days to synch everything back up and unflag all my my files from deletion. That's not good.

Crashplan never deletes anything unless you tell it to. I guess you could disable or uninstall Mozy for a trip, but that's a pain and not practical. Also, pretty soon my 1TB drives will be full and I'll get new ones, and might not always have the old drives connected and most certainly won't in 5 years from now. Facing the same auto delete action, unless they changed that by now.


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pwm2
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Jan 07, 2014 16:25 |  #15

One thing to remember about fire safes is that you can often insert a media insert in them. This makes their capacity smaller, but gives you extra time - or lower temperature - inside the cabinet. The media insert is intended for protecting hard drives and film and similar that can't stand high temperatures. If just storing papers, then a fire safe should manage quite well on it's own, i.e. normally give the firefighters enough time to maybe not kill the fire but make sure that there are some lovely water helping cooling the fire safe down.


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