I'm trying to help a local sports team become a little more formal with some of their media and advertising, and have run into a minor point of logistics. (I was under the impression that someone was getting info from a lawyer, but I haven't heard back to confirm everything was in place.)
I can find lots of info for what we need the release document to say, but one point I can't find info on one way or another is whether there is any negative aspect to doing the releases as team based documents with a list of signatures, and whether or not we can have a valid contract covering an entire season's of photos rather than having to get players to sign off each and every game.
We have a team coming into the province this evening, so I want to be able to draw up a halfway sensible document that we can get everyone signed on to in case the league doesn't actually have one that has been reviewed by a lawyer on hand. That way we can at least get my document reviewed and just roll with it if the lawyer says there are no issues, but then go through the effort of sorting the paperwork out after the fact if we need something changed.
1. Is it remotely proper/practical to have the release statement cover "Games, After parties, and other official events hosted or attended by [league/association] in the 2015 calendar year", or is that too broad?
2. Would there be any issues with having players/coaches/etc sign the release in a list form rather than having to collect and track individual forms from each person. (And I'll get a secondary form drawn up for any minors and their parents to sign in the case we have a volunteer under 18. Those would probably be best done with one form per person/family as they may have to go home and get mailed back.)
Given the community it is unlikely there would ever be an issue even if we didn't collect releases, but I rather they not get caught in some dispute if someone pulls out of the league and tries to make an issue over it out of spite.
Thanks for any insight to the issue.
