GKPE: Auckland Down Syndrome Association Buddy Walk 2006

Ok, an interesting one this. Amanda's sister in law has become involved in organising a fund raising/family day event for the Auckland Down Syndrome Association on Sunday 15th October at Tahaki Reserve, Mt Eden.

With donated support from What Now and 91ZM they are expecting at least 1,000 people to turn up.

They are also looking for someone, or some people to do some event photography, donating their time, and depending on arrangements a CD of usable images, or a CD they can pick some images from. These will be used for further promoting the Association, and depending on the photos for the participants.
Full credit will of course be given with any photos used.

I plan on shooting the event, and I'm looking for the loan of a 20D (again please ) and some lenses (I already have a good flash ).
I would also like another 2-3 photographers to work with, assist me, or tell me what to do. This will be a first in first served opportunity.

If you happen to one of our small number of Pros this is a great opportunity to give something back to the community with free time, get some free promotion, and if your keen enough I can put you in contact with the organizer to perhaps sort out the ability to sell prints to participants and pass a percentage onto the Association to help with their fund raising.

If your looking for something different to shoot, or want to have a try at events photography this is an excellent opportunity.

There will be a number of different events set up on the day that will all be based around a walk around the park.

I plan to get some vests, or T-shirts made which will label us as photographers to make it easier to interact with participants, and ensure a high level of access to all events.

Stick your hand up if you interested!

More details below from the official email to sponsors:

What time of the day? Put me down tentative, the only thing in the diary is the local school gala...

My guess is it will be an all day thing.
I believe Hayem was saying she was plannig to be there before 7am to start setting up.

I'll be in (and can do the spare body bit too)

FlyingPete wrote in post #2043087
What time of the day? Put me down tentative, the only thing in the diary is the local school gala...

OK going from tentative to confirmed, so count me in!

Sweet!

room for one more

I would like to be able to say yes, but I work on call and wouldn't want to let you down in the last minute, but if there is anything I can do to help then let me know.

Moppie, I have an event for that day (assuming my boss lets me off work... BUT, all I need is my 24-70 (and 17-40 if that arrives on time) The 50mm; 28-105, portable storage, and F&S RoverLight (backpack) are going to be definitely free for that day. If I do get the new 70-200IS I might part with that too PM me.

Cheers!

EDIT: Monopod too!

MHP wrote in post #2043314
I would like to be able to say yes, but I work on call and wouldn't want to let you down in the last minute, but if there is anything I can do to help then let me know.

Well, I shall put you down as a maybe, that gives us 3 confirmed (myself included) with a 4th proffesional who knows what he's doing maybe



John a bag and pod would be awsome!
As would a 70-200

Moppie, I would be able to assist with this, if you wish. I have frequently worked within teams at various events. Perhaps my daughter in New Lynn will lend me her 70-200 2.8 IS. Will ask.
Two issues: copyright, and model releases.
I would prefer to retain copyright, but a grant a free license, subject to credit being given, to the Association for its purposes. A DVD of usable images would be provided. Sales to individuals by either party would need to be discussed first.

I assume that participants will be granting a general release. I would expect to be able to use my images for personal reference and portfolio. Any intended public use such as entry to a competition would require specific model release through the Association.

CliveyBoy wrote in post #2051114
Moppie, I would be able to assist with this, if you wish. I have frequently worked within teams at various events. Perhaps my daughter in New Lynn will lend me her 70-200 2.8 IS. Will ask..

Cool, how much notice do you need to come up?
Im thinking 3-4 will be about right for numbers, but you can never have to many 70-200s at an event.
This would make you last entrant, giving 4 confirmed and a 5th maybe.

Copyright, as stated above is retianed by the photographer.
How you pass images onto the association is up to you, but a single CD/DVD is always easiest, especialy if you don't want a lot of contact afterwards.
You would only need to pass on say 10 of your best images.
They will of course give full credit to any photos used.

Model releases is an interesting one though, I can't image over 1,000 people being prepared to sign a model release, and my understanding is they are not needed in NZ for this level of work. As far as Im aware we are protected by the organiser giving us permission to shoot the event, and the "models" are protected from us by defamation law. i.e. we can use thier image in our work, just as long as we don't use it in a way that will have a negative effect on thier charachter.
Model releases only become useful when shooting one on one with a model, or someone who has something to gain from your use of thier image, and vice versa.

Moppie wrote in post #2051433
Model releases is an interesting one though, I can't image over 1,000 people being prepared to sign a model release, and my understanding is they are not needed in NZ for this level of work. As far as Im aware we are protected by the organiser giving us permission to shoot the event, and the "models" are protected from us by defamation law. i.e. we can use thier image in our work, just as long as we don't use it in a way that will have a negative effect on thier charachter.
Model releases only become useful when shooting one on one with a model, or someone who has something to gain from your use of thier image, and vice versa.

Is some form of registration required? Model release is normally handled there, you know the event organisers retain the right to use images of people at the given event for promotional uses blah blah

Events I have shot at previously are covered by this.

FlyingPete wrote in post #2051451
Events I have shot at previously are covered by this.

Sounds good, I shall pass this onto the organiser, make sure she puts something in to cover our butts

That sounds good, Moppie. I always carry model releases, and property releases, just in case, but have used them once only. The organisers of various events include appropriate statements in registrations of participants. It can get quite tricky with elite cyclists, who usually have exclusive rights contracts with their sponsors.

If there was an opportunity with shots of Down people, we would have the channel of the association to identify and make a shared-benefit approach on our behalf.

I presume you would want to handle introductions and briefings early in the morning. I expect to stay in New Lynn on Saturday night. I am arranging to be there, unless you tell me otherwise.

Ok, time for an update, sorry I didn't get anything sooner, the organiser is not being very forth coming.

So far I know there will be a bouncy castle, NZ idol will be playing, and several TV celebs will be hanging out with the kids.
The walk itself, will start at midday, and go untill 2.
Numbers are only in the order of 5-600 people, thats kids and adults.

While it will still be a big event, its dosn't sound like its going to be huge one I was led to believe it will be. I wouldn't expect more than 3-4 hours of shooting time will be required.
If anyone wants to pull out, I fully understand.
I should know more details, including a complete and proper timetable hopefully by Wednesday.

On a more positive note, the organisers have added a release into the events sign up form, and we will be getting I.D. passes that give us full access.