Organization Question

I was asked to photograph a local football team. They want a team picture and individual photos of each player. My question is, how do you keep track of the players names and thier photos. I will hand out a form with all the info: Childs name, number, and payment info. What is the best method for not mixing up children?

TIA

I would use their name checked against their number, which should be visible on all of the shots. Also, you could get a roster and use this to compare the listed name and number against what you have in your records, just as a double check. I am not quite sure at what point in the process you are worried about mixing up children (ie, taking the photo's, getting packages together correctly, distributing the packages), but I think using their numbers should work pretty much throughout.

Well, with over 100 kids in 3 different classes of age, I dont want to put a 7yrs old in the 9 year old class by accident after the pics are taken.

Swap CF cards or, after a group, take a shot of your foot, or make 3x5 cards with info and shoot it.

I assume you shoot digital.

Well that would make it a bit harder, I didn't realize from your original post there were multiple teams with different age groups. I think that Jon's advice would probably work great for keeping different age groups/teams separate.

I am worried that I match the player to his photos. Since I dont know them all by name, I dont want to have issues when parents come and pick them up. I was planning on putting the order form back in the package with the photos, I dont want Jimmy's name in Johnny's package... you know what I mean.. I was thinking I could collect the forms and shoot in the order as the forms were collected. Just so I dont mix up forms. I plan on shooting 1 age group at a time, so I dont mix them up.

just wondering if any of you had a tried and true method for this.

cgratti wrote in post #2176735
Well, with over 100 kids in 3 different classes of age, I dont want to put a 7yrs old in the 9 year old class by accident after the pics are taken.

Besides a log book with name, #, and image number....If they have home and away jersies have the middle group in the opposite of the other 2. That way you have some differce and only have to worry about mixing up 2 of the teams. Also it will hopefully be easier to tell the oldest group apart from the youngest group.