On assingment for a newspaper- how to take notes?

Is there any standard way to write peoples names down and such? I work for a college newspapear and just write the name of the photograph (EG: IMG_4930), the full name, and their major, but finding out what image they are in can be confusing. Sometimes I write some descript details for myself only (EG: Girl wearing the pink shirt, blue eyes, jacket).

Is there any easier way to do this when it comes down to editing?

What are you shooting? If you have a 1D just record a sound file to the image.

Tons of different events for the paper, mostly stuff going around school with people. I have a 20D.

I just use a notepad and write the image # next to the name. Even if it is not the image you use, you still have their name tagged with an image. I am sure i have not perfected this as i am mainly the sports and athlete feature guy for my paper; we get a beautiful thing called a media guide and the players wear numbers

Write if you must but if it's a sporting event, get a shot of the program or coach's notes.
You could make a form for some situations & have them put the info in & shoot that, but it's a slow method I don't use any more. I do keep a sheet of paper with me to take some notes & also use it for WB & exposure.
The 1DsMK xx bodies allow verbal notes when you shoot I think.

Olympus makes a small digital recorder that I use to take notes with. It has a number of different folders so you can use one for ideas, another for notes, another for grocery list....etc. Much faster than writing and only requires one hand.

PhotosGuy wrote in post #5347931
Write if you must but if it's a sporting event, get a shot of the program or coach's notes.
You could make a form for some situations & have them put the info in & shoot that, but it's a slow method I don't use any more. I do keep a sheet of paper with me to take some notes & also use it for WB & exposure.
The 1DsMK xx bodies allow verbal notes when you shoot I think.

All of the 1D bodies allow you to take verbal notes into them and tags them with the image. I think the coaches notes you are talking about is basically a media guide. A media guide gives all the payers names, numbers, personal information, hometown, high school, season highs/lows, etc... Then once the game is over (and at halftime) the PR people walk around and give you stat sheets (play-by-play, scoring, etc..) for the games. This does not really require you to take may notes during the actually game and lets you concentrate on shooting; it makes it 100x easier to write those cutlines. But the only time i use paper is when i have to shoot "features" which is basically where you go out and find something going on to use as filler on a slow news day.

The system that I've used for the past few years has been a combo of a few mentioned here. Use the file number whenever possible to avoid mistakes. If there is more than one person in the photo that I'm writing down, I usualy write "L" and "R" with a circle around it to indicate which person in the photo they are. Or use a photo that shows their face better and tag their name with that file number even if that's not the image I'm submitting. I also use descriptive words such as "blue shirt" or anything else that is unique. This fails when everybody is wearing the same thing of course which is why file names are better. I also take photos of things as my note taking device such as scoreboards to know when during a game a shot was from, or of rosters, etc.

>>The 1DsMK xx bodies allow verbal notes when you shoot I think.

Yes, they do and its awesome. You shoot, then press the record button on the back of the camera and let it record your verbal notes. When you upload the images to your computer, you can then click on the icon that shows up with your images to playback the recording. A very nice way to keep track of information. Even better, when you archive the images, the recording goes with it so you have it in the future as well.