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Thread started 13 Jun 2010 (Sunday) 17:31
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costs for running a profitable wedding business

 
Red ­ Tie ­ Photography
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Jun 13, 2010 17:31 |  #1

Hey everybody,
Im finally sitting down and finding out the costs for running a profitable wedding business, but i seem to be running low on ideas on what it truly costs. I know there are things like insurance, equipment costs, website fees, software and computer needs, etc, but i was wondering what things you add to this that are costs that you have to pay.

Also, Im trying to figure out how much it is per wedding. So same kind of deal, but costs per wedding. Time to meet with clients, packets, etc.

Any help would be greatly appreciated. Once again, I am just asking for items, not costs, but if you would like to share how much you allot for each piece that would be very helpful. If you dont feel comfortable with putting this out in a public forum, i welcome PM's as well.

Thank you all.


Bryan
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Karl ­ Johnston
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Jun 13, 2010 17:38 |  #2
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asysin2leads
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Jun 13, 2010 17:38 |  #3

There are things to consider outside of tangible things, too, like time away from family.. You'll have wear and tear on a vehicle. Figure in the hours of editing. You'll have storage costs, whether it be DVDs, external HDD or online storage. Those are a few I can come up with apart from the obvious.


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asysin2leads
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Jun 13, 2010 17:39 as a reply to  @ asysin2leads's post |  #4

Darn you, Karl!

IMAGE NOT FOUND
Byte size: ZERO | Content warning: NOT AN IMAGE
I knew that was out there somewhere, but totally forgot about it.

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tim
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Jun 13, 2010 17:46 |  #5

My costs, in approximate order, incomplete but it'll give you an idea

Albums and prints (HUGE but proportional to work I get)
Assistant (large but proportional to work I get)
Equipment and repairs
Advertising
Rent (I have an office in my home and it's written off)
Insurance
Vehicle (fuel, insurance, maintenance)
Training
Depreciation
Telecommunications
Computer expenses (hard drives, computer, software etc)
Courier and postage
Travel
Web hosting
Hosted accounting system (Xero)
Stationary

Making a profit in photography's tough. I'm not sure i'll be doing it in three years, we'll see how things are after we're properly out of the recession.


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Peacefield
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Jun 13, 2010 18:42 |  #6

Ultimately, like so many things, there's no one right answery and it depends on the business you want to build for yourself. For me, this is a part time gig and will continue to be until I'm ready to retire from the "day job" in about five years. So until then, I plan on keeping the business to 12-15 weddings/year.

Because it's a part time business, I run it out of my home and keep my costs very low. When I think about my fixed on-going costs, they are surprisingly small. There's the annual cost for the business registration with the state, my liability insurance, the fees for my primary site and on-line gallery, and advertising. For me, those things don't total $1,000/year.

I know some have touched on vehicles, computer equipment, phones, etc., but for me, those aren't costs as much as they're substantial tax deductions and financial benefit. I already own two vehicles (owing to the complete impracticality of the one) and I'd have those anyway, only now I get to deduct their use. My home office was built prior to getting started and now it allows me to deduct a substantial portion of my home expenses. Just hanging out the shingle has allowed me thousands in tax deductions against costs I was already paying.

There is the matter of samples, but if you're selective and partner with the right providers, you don't need a ton and they are typically offered at a pretty steep discount; some even offer them for free.

A big cost, of course, is gear, hardware and software, etc. But that's very individual and I assume you already have much of what you need. Only now, you get to deduct for its depreciation.

But again, that's for a small home-based business. It's very easy for me to be wonderfully profitable given this model, but hard to earn what I'd need to live on if it were my only income. To make this a "real" business, I'd have to invest a lot more in the interest of driving greater revenue. Much, much more difficult and one of the reasons why I am deliberately keeping my business small.


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Karl ­ Johnston
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Jun 13, 2010 18:54 |  #7
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profitable ? muhahahaha we know of no such word !

Peacefield wrote in post #10355682 (external link)
There's the annual cost for the business registration with the state, my liability insurance, the fees for my primary site and on-line gallery, and advertising. For me, those things don't total $1,000/year.

! craaaaazy! ....

wish i worked in that state :p


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tim
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Jun 13, 2010 18:57 |  #8

I'm thinking the smart way to be a wedding photographer would be to do it on the side, for cash, and keep the day job. That way you don't get to write off expenses though, so keeping the day job and just making sure your volume stays manageable might be a good plan too.


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RT ­ McAllister
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Jun 13, 2010 22:56 |  #9

When I did wedding video I grossed over $100k per year. I would have starved had it not been for my day job. I did manage to put 2 kids through college though and buy lots of trinkets (and an RV :D)

The killers are:

-Income/Self employment taxes
-Retirement savings
-Health Insurance

Many just do without the last 2. I really don't know how a "one man" shop can make it in this field. There just aren't enough Saturdays in the year.




  
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asysin2leads
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Jun 13, 2010 23:12 |  #10

RT McAllister wrote in post #10356843 (external link)
When I did wedding video I grossed over $100k per year. I would have starved had it not been for my day job. I did manage to put 2 kids through college though and buy lots of trinkets (and an RV :D)

The killers are:

-Income/Self employment taxes
-Retirement savings
-Health Insurance

Many just do without the last 2. I really don't know how a "one man" shop can make it in this field. There just aren't enough Saturdays in the year.

The good news for us is that my wife has good insurance. I can't be on her plan if I have insurance through my employer, which I do, but as a self-employed person, I would be eligible for her insurance. That is one MAJOR headache I wouldn't have to deal with.


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tim
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Jun 13, 2010 23:57 |  #11

I pay $40/month for health insurance :p


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asysin2leads
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Jun 14, 2010 01:20 |  #12

tim wrote in post #10357066 (external link)
I pay $40/month for health insurance :p

Yeah, but is the Acme Insurance Company any good? ;)


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RT ­ McAllister
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Jun 14, 2010 01:25 |  #13

tim wrote in post #10357066 (external link)
I pay $40/month for health insurance :p

Yes, another socialized medical system. I didn't know leeches and voo doo rattles were that expensive. Go figure. :D




  
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asysin2leads
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Jun 14, 2010 01:30 |  #14

RT McAllister wrote in post #10357427 (external link)
Yes, another socialized medical system. I didn't know leeches and voo doo rattles were that expensive. Go figure. :D

Don't forget about the placebos.


Kevin
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tim
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Jun 14, 2010 04:38 |  #15

You're judging other countries by the broken US medical system. My taxes pay for full medical care, I just pay $40 privately so that if anything serious goes wrong I get into a private hospital with the best surgeons without waiting.

Probably not the place to talk about this though, the mods may get angry.


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